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Jun 27, 2022

Executive Assistant

PetroCONNECT welcomes job applicants that are passionate and hard-working team players who want to be part of our ever-growing PetroCONNECT family. We value our employees and provide them with the means to grow within the company, opening many doors in the process. If this is an offer that excites you, send in your application and you could be the newest addition to our family. 

The ideal candidate will possess the following qualities:

  • Energetic with excellent health.
  • Strong communication skills.
  • Ability to cope well under pressure.
  • Customer service driven.
  • Attention to detail.
  • Multi-tasker.
  • Ability to work without close supervision.
  • Ability to approach problems in a rational and analytical manner.
  • Professional and presentable.
  • Commitment to producing work of a high standard.

Overview of Role:

  • Take calls on behalf of the Director.

  • Act as a gatekeeper to the Director, assist with the management of multiple mailboxes.

  • Follow up or respond on behalf of the director where applicable.

  • Following up with staff and clients on behalf of the Director and ensuring tasks are completed.

  • Managing the Director’s calendar, effectively schedule appointments and respond to meeting requests on behalf of the director.

  • Ensure the Directors files and administration is correctly saved and managed within our cloud system.

  • Collate, compile, and distribute documents to the required standards within defined time frames.

  • Manage all documents with care and absolute attention to detail in accordance with brand guidelines.

  • Accurately escalate issues and queries to the relevant client/staff member when required.

  • Provided secretarial support (agendas, minutes, action plans etc.) for the preparation and successful execution of meetings.

  • The individual will be responsible for follow ups with team members on behalf of the director where required.

  • Prepared to travel with director to some meetings where required.

  • Great organizational skills.

  • Maintaining the director’s diary and resolving any conflicts and ensuring there is a balance in the diaries from week to week.

The above list is not exhaustive but only a summary of the main daily/monthly duties.

Skills, Competencies and Qualifications:

  • Matric Qualification.

  • 3+ years experience in administrative support, office management or secretarial duties.

  • A tertiary qualification, especially commerce.

  • Experience as an executive assistant.

  • Experience in a small business environment.

Feel like you’re a perfect fit?

Once you have submitted your application, you will receive an automatic reply from PetroCONNECT HR providing you with instructions on the next step of the recruitment process. In that email, you will find a link to a questionnaire for you to complete. Please ensure that you complete this questionnaire within 48 hours of submitting your application. If you do not receive the automatic email from HR, then please check your spam folder. If you still have not received the link, then please email hr@petroconnect.co with the subject line: "Link not received for [job title you are applying for]".

Start date: Earliest availability.

Location: Kwa-Zulu Natal

Type of role: Permanent.

Salary: Market Related - negotiable based on experience.