PetroCONNECT Back Office Tool (BOT) has been designed specifically to save you time. Whilst most people rely on multiple spreadsheets and only part of the value chain of controls and checks, these are not the keys to success. PetroCONNECT offers a complete, streamlined solution to help empower you to lead. We provide real time, cloud based, accurate information that helps you manage and analyse cash flows and your stock.
With PetroCONNECT BOT systems, our goal is to reduce the time you spend on administration so that you can be on the forecourt and shop floor engaging with customers and growing your business. Think of PetroCONNECT BOT as your personal cloud bookkeeper, where we ensure that every client receives the attention and professional service they deserve. The BOT System is everything that you already do – done simpler, quicker, more accurately and safer than ever before. And that is just the tip of the iceberg.
No two service stations are alike, and we understand that. Our systems are tailored to the unique dynamics of each site and brand. Implementing new systems is not an easy task, especially in service station where the smallest of disruptions can have a significant impact on your daily operations. We work methodologically with you and your team to implement systems and solutions in a manner that you are comfortable with.
Secure and efficient document storage is a vital part of any organisation. As a thriving business you cannot afford to misplace or lose essential documentation. By law, service stations are required to retain records, including speed point slips, over a specified period. Without a document archiving system in place, paperwork can very quickly become overwhelming and uncontrollable.
Our independent document storage service provider who specializes in providing organised and secure document storage and archiving solutions can take this problem off your plate so that you have more time to concentrate on your core business. Their solutions are designed so that documents can be systematically filed, by your employees (under our direction), and placed in specially designed storage boxes for safe keeping. Details of each file will be captured on their secure database in accordance with your company’s specific requirements.
Our preferred independent service provider’s for the financial statements includes a Payroll Department which provides a full Payroll service from processing of weekly wages / monthly salaries to the final statutory reporting and submission to the South African Revenue Service.
One of the biggest assets and expenses in your service station is your staff. We have developed a system that works for you and integrates back into your management accounts. Through the system you can analyse new trends, get information on staff budgets, optimal staff hours and productivity and compliance. This bespoke offering is geared to you as the Service Station dealer and have various payment options available:
Our preferred independent service provider’s services include the preparation of the Annual Financial Statements that have been Independently Reviewed. Being an affiliated service provider to PetroCONNECT, they engage directly with you in order to ensure statutory compliance with the South Africa Revenue Services, Compensation Fund, Companies and Intellectual Property Commission and the relevant Bargaining Councils based on information received from the PetroCONNECT back office management services.
Their Tax Department provides all the necessary services to ensure the business remains tax compliant with timeous Income Tax return submissions.
Our independent service provider has a Management Accounting Department which provides for the review and submission of the statutory reporting to the South African Revenue Service for all PetroCONNECT clients based on Management Accounts provided by PetroCONNECT back office tools management services.